Regulations Governing Building Projects

GENERAL:

The Fort Sumter House Association supports those Owners wishing to make alterations, renovations and overall improvements within their individual unit(s). Given the unique circumstances of a multi-unit high rise structure such as ours, certain conditions, regulations, and fees must apply to such work in order to take into account usage of FSH staff time, FSH parking spaces, FSH building resources, as well as consideration of your neighbors in the building.

The following guidelines and responsibilities for Owners and contractors will apply to any work in the building. These regulations are intended to protect the building, minimize the inconvenience and disruption to all building residents, and cover FSH Association expenses that are incurred due to usage of building/resources by contractors and their subcontractors. This disproportionate use of FSH resources is not covered in Regime fees and should be paid for by those using the resources, not all the Owners.

OWNER RESPONSIBILITIES:

  • Before beginning a project, the Owner MUST notify the Facility Manager about the planned project through a formal request that includes a scope of work to be performed and the name of the General Contractor/Architect for the project. No project will be scheduled until it is approved by the Facility Manager. Please include a projected time to complete the work.
  • A fee of $75/week will be charged. The number of weeks will be from the start date of the project to the end date, regardless of the number of days or hours worked in any given week.
  • Owners must make an up-front payment to FSHA of $450 (6 weeks x $75). If completion of the project requires less than 6 weeks, then a refund will be made to the Owner to cover those weeks not used ($75 /per week).
  • This fee applies to projects in the building (e.g. painting, demolition, renovation, etc.) that use some or all of FSH resources such as the FSH parking lot, freight elevator, building electricity, staff, etc. The fee applies whether the workers are external contractors, staff members, or the Owner(s). Very small projects may be exempted, but the Facility Manager makes the final determination as to whether the fee applies to the proposed project. Owners may request an exception by writing a letter to the Board.
  • A Time Management Agreement must be signed and excessive delays will be subject to penalties
  • Owners are responsible for ensuring that contractors obtain necessary licenses, such as building permits, and that they are insured for both general liability and worker compensation (to cover all workers including FSH staff, if applicable). All Owners shall submit the following to the Facility Manager:

    • Building Permit (if applicable)
    • Certificate of Insurance naming FSHA as the Loss Payee
    • Name, Address, Phone Number of Contractor & Sub-Contractors
  • Under no circumstances will any alterations to the building structure, such as support columns or the floor system, be authorized.
  • The up-front payment of the fee must be made before the Facility Manager will provide the contractor with access to the building.
  • To protect the building, we have established a protocol that requires the FSH staff to roll out a protective covering (purchased by FSHA) on any flooring that will be traversed by the contractors. By having our staff do this, we will ensure consistency in how we protect the carpeting and other building elements.
  • Under no circumstances shall an Owner provide a contractor with an access FOB to the building security door(s). Access to the building is via the back door at the loading dock and only through staff assistance. The service elevator is to be operated only by the staff of the FSHA.
  • Owners are responsible for any damage to and the cleanliness of all common areas (i.e. hallways). Any damage to common areas resulting from the project activity must be repaired at the Owner’s expense.
  • Owners shall be responsible for notifying residents of adjacent units of impending contractor activities that may cause inconvenience and/or annoyance to others.
  • Any work involving plumbing, electrical and/or HVAC systems within an individual unit will, in all likelihood, affect some or all of the other units in the building. Such work must be planned and coordinated with the Facility Manager in order to minimize the impact and any inconvenience to other residents.

CONTRACTOR RESPONSIBILITIES:

Contractors must be properly licensed and insured. Contractors, sub-contractors and their workers are responsible for knowing and adhering to the rules and regulations set forth below.

  • Contractors may be employed by Owners between the hours of 8:00AM and 4:00PM, Mondays through Fridays, excluding holidays observed by the FSHA staff.
  • Contractors, including workers, tools and materials are to be admitted to and exited from the Fort Sumter House only through the back door located at the loading dock and only by a Fort Sumter House staff employee.
  • Access to upper floors of the building shall only be via the freight elevator and/or the North stairway. The freight elevator is to be operated only by members of the FSH Staff.
  • Under no circumstances shall workers utilize any other entrances to the building nor are they to traverse the main lobby or utilize the resident passenger elevators.
  • Contractors are to insure that no materials or equipment are left in the hallways overnight.
  • Contractors are to ensure that hallways are left clean daily and not later than the 4:00PM departure time.
  • Contractors are responsible for removing all construction related debris from the building premises. There are no facilities available from the building for disposal and/or storage of construction debris. Overnight parking of dumpsters is not permitted.
  • Contractors must take necessary precautions to prevent the dissemination of offensive odors resulting from staining and/or painting. At a minimum, all vent plates in the Owner’s apartment should be taped so as to minimize offensive odors reaching other parts of the building. If necessary, plastic barriers should be placed over the front door entrance to the Owner’s apartment. This has been done by some Owners and has proven to be very effective in minimizing the spread of offensive odors. All planned precautions are to be reviewed with the Facility Manager prior to the commencement of any work.
  • Contractors must make every effort to minimize noise levels resulting from in-house construction. Those operations requiring the use of equipment such as pneumatic hammers, jack hammers etc. should be limited to midday hours.
  • Parking is available to contractors or sub-contractors in the South Battery parking lot.
  • Failure to comply with this policy will cause the project to be stopped until compliance is assured.

January 2016